Next-Generation of DocuWare Now Available

DocuWare, a Ricoh company and provider of cloud-based solutions for document management and workflow automation, today announced its next generation of DocuWare, version 7.5. The firm says DocuWare 7.5’s new features include integrations with third-party applications, new user interface languages, and other features for both on-premises and cloud-based customers.

DocuWare offers the ability to integrate with email, team portals, customer relationship management (CRM), enterprise resource planning (ERP), and human resource systems. DocuWare version 7.5 also allows integrations to take place via an export tool, DocuWare Export. With the Desktop App, index data from selected documents can be exported in CSV format and imported into various ERP, CRM, and HR systems, eliminating manual data entry, duplicate checks, and incomplete data records. The add-on module has been available since May for DocuWare Cloud and is now available for on-premises users.

Using “webhooks,” users can set up file cabinet notifications to be sent automatically when documents are newly stored in a file cabinet or when associated index entries are modified. The third-party application (such as a financial accounting system) responds by synchronizing the data set, or triggering a workflow.

Other improvements include:

Additional user interface languages

With DocuWare version 7.5 the company offers 20 languages for its global users. This latest version introduces interfaces in Danish and Norwegian, as well as text recognition for the Thai, Vietnamese, Malay, and Hebrew languages. DocuWare says the expansion of languages helps secure DocuWare for use around the global.

Email attachments used for better indexing

In this latest version, relevant content (invoice amount, subject, invoicing party, QR codes etc.) in the PDF file attached to the email, are scanned and transferred without manual intervention to the corresponding index fields and are then available in the file cabinet. This new automation speeds up workflows while minimizing human error.

Filing and Editing Table fields

Filing and editing table fields is now said to be easier and clearer. The table display has been revised so tables can be filled more quickly and intuitively. The new features are directly available for all table fields in store and index dialogues as well as in workflow tasks. They don’t need to be enabled or configured separately.

Additional LDAP attributes

Lightweight directory access protocol (LDAP) is a protocol that makes it possible for applications to rapidly query user information. DocuWare now supports three additional LDAP attributes: common name, display name, and name.

Customers must contact their authorized DocuWare Partner to update to version 7.5. For more information, visit DocuWare here.

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