Ricoh Offering ECM’s Syncplicity Secure Cloud-Based Document-Storage and Sharing Solution


Ricoh Americas reports that it’s expanding its partnership with EMC Corporation in order to incorporate EMC’s Syncplicity, an enterprise file-synchronization and sharing solution, which Ricoh says will serve as another tool to help its customers improve and secure their document workflows.

This agreement expands Ricoh’s strategic partnership with EMC’s Enterprise Content Division, a longtime partner providing Ricoh and its customers with enterprise content management (ECM) solutions that include document-capture and document-management.

Syncplicity is a subscription service that Ricoh says gives workers the mobility and flexibility of personal cloud file-sharing solutions, such as Dropbox, but with provisions for security, administration, control, enterprise visibility, and audit trails for compliance. It says Syncplicity is an “elegant alternative” to sharing electronic documents using FTP (file transfer protocol) sites, which can be cumbersome to use and provides limited administrative controls, and there can be problems with large files, whose size restrictions often block photos and video sharing.

As with personal cloud document-storage services, Syncplicity provides workers with access to documents, files, and shared folders from their PCs, tablets, smartphones, and Web browsers. Workers can keep files where they are and share them with one click, as there’s no extra dragging-and-dropping file icons, according to Ricoh. The software also automatically syncs newest versions across all authorized users and devices.

The firm says that Syncplicity, however, also helps solve a growing security threat posed by the increasing use of personal cloud document-storage services. These consumer-class services offer IT personnel with little to no visibility or control, and put sensitive data at risk. For example, users who leave a company can potentially take proprietary information with them.

More than eight in 10 (84 percent) of IT professionals surveyed by Harris Poll in 2014 agreed that “adoption of free file synchronization and sharing products by employees creates a potential security problem.” Ricoh says its deepening partnership with EMC helps customers address this issue, as Syncplicity provides industry-leading security, administration, and control features to help keep files secure and organizations in compliance. IT personnel, for example, can manage read, write, and access permissions folder-by-folder and document-by-document. IT can also remotely wipe corporate data from workers’ personal devices if they leave their jobs. With Syncplicity’s policy-driven StorageVaults, file storage can be in the cloud, on premise, or in a hybrid cloud (a combination of both).

For more information on Syncplicity, visit ECM here.

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