New Xerox DocuMate 3120 Saves Time Spent Searching for Paper Documents

Xerox DocuMate 3120Xerox today announced the Xerox DocuMate 3120 ($379) document scanner, which can scans up to 20 double-sided documents, receipts, and plastic cards in one minute. Once converted, digital information can be securely saved as searchable PDF files at the computer or in the cloud.

The firm notes one of the key advantages of digitizing documents, which is making finding them much faster. For instance, it notes that research firm IDC’s report, The High Cost of Not Finding Information, estimates that the typical knowledge worker spends about 2.5 hours, or roughly 30 percent of the work day, searching for information.

“The hours spent hunting for a lost document can cost your business thousands of dollars and result in lost opportunities,” says John Capurso, president and CEO at Visioneer, a Xerox licensing partner. “I recently electronically searched more than 100 scanned pages of contracts in less than five minutes to find a specific clause. The scanner saved me hours of scouring paper documents, and with the information quickly in hand I was able to make a good business decision.”

The DocuMate 3120 includes a 50-page automatic document feeder with a straight paper path that allows users to scan both sides of a page or plastic card at the same time without bending. The included optical character recognition (OCR) software converts documents into digital files with text that can be edited. Built-in Visioneer OneTouch PDF file technology enables users to pre-configure shortcuts for multi-step, routine jobs and route scanned images directly to their favorite cloud application.

The DocuMate 3120 can handle documents such as bank statements, bills, embossed cards, highlighted notes, folded receipts, and multi-part forms that can be a challenge to photocopy, but which Xerox says are easily scanned in color or black-and-white. The DocuMate 3120 includes Visioneer Acuity PDF file technology is designed to produce clear and sharp scans. It automatically adjusts the visual clarity of every scanned image by improving character legibility, straightening pages and removing shadows from scanned images. Images can then be saved in one of many popular file formats including PDF, DOC, TIFF, and JPG. The scanner’s included TWAIN, WIA, and ISIS scan drivers ensures that images can be sent to nearly any corporate document-management software.

The Xerox DocuMate 3120 is available now in the Americas and Europe, Middle East, and Africa through Xerox online channel partners, value-added resellers, and major resellers now. It will be available internationally on October 1st.

For more information and complete specifications on the DocuMate 3120, visit Xerox here.

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